What is AB Atlas?

AB Atlas provides visibility into AlphaBEST’s locations, teams, schedules, reports, and key operational details. Formerly known as the Site Directory, AB Atlas brings essential information together in one place to support day-to-day coordination across the organization. 

The AB Atlas supports:

• Faster access to accurate site and contact information
• Clear visibility across locations, districts, and teams
• More efficient coordination and communication
• Better planning at the site, district, and regional levels
• Easier updates to operational information for approved users
• Access to reporting tools for site and area-level visibility

Click here to view the AB Atlas User Guide.

What You’ll Find in the AB Atlas

The AB Atlas is organized into several key sections and views.

📍 Sites & Locations

Use the Sites & Locations section to find:

• Active AlphaBEST program sites
• Office locations
• Storage units and support spaces
• Locations organized by district and state

Each site record includes helpful details such as basic site information, management contacts, staffing information, schedule details, IT information, and information pertaining to a site’s license.

🏫 Districts & States

AB Atlas organizes programs by district and state to provide a clearer picture of where AlphaBEST operates. This helps teams understand regional structure, view locations by area, and support planning across multiple sites.

👥 Manager Directory

The Manager Directory provides visibility into leadership and site support roles, including Site Directors, Community Leaders, Regional Directors, and other manager roles. This helps teams quickly identify who is responsible for each site or area.

📞 Phone Book

The Phone Book provides contact information for staff across regions. It serves as a quick reference when teams need to reach the right person or confirm contact details.

📅 Training & Event Calendar

The Training & Event Calendar includes local trainings, meetings, events, and approved travel information. This helps teams stay informed about upcoming activities and plan around important dates.

To have trainings, events, or travel added to the calendar, team members should use the appropriate internal forms. These forms help ensure the Data Team receives the details needed to review, organize, and add calendar items accurately.

📊 Reporting

AB Atlas includes a reporting module that allows users to generate reports for their own sites.

Users can generate reports directly from an individual site page or by using the Reporting button on the homepage. The homepage option allows users to generate a combined report for all of their assigned sites.

Reports can usually be generated within a few seconds, though larger reports that include multiple sites may take closer to 20 seconds. Users also have the option to create a subscription, which allows reports to be sent to their email on a recurring schedule based on their needs.

This reporting feature helps Field Managers and other approved users access site information more efficiently, while also supporting Regional Directors by reducing the need for manual report generation.

🗺️ Map View

The AB Atlas includes a map view that allows users to see locations visually. Map pins provide an at-a-glance view of AlphaBEST sites and locations, with additional details available when selected.

🔎 Filtering and Sorting

Users can filter and sort information within AB Atlas to quickly narrow results by state, district, site, or other available fields. This makes it easier to find specific locations, contacts, or groups of sites without scrolling through the full Atlas.

Making Updates in AB Atlas

AB Atlas is not only a reference tool. Approved users may also be able to update certain information directly in the system.

Depending on access level, users may be able to:

• Edit site or staff details
• Update assigned managers or contacts
• Make single-record updates
• Apply bulk edits when multiple records need the same update
• Use inline editing for quick changes

Access to edit information is based on role and permissions. Not every user will be able to update every field. If you are unable to make a needed change, follow the appropriate internal process to report outdated or incorrect information.

Managers and approved users are encouraged to update information directly when they have access and are confident the information is accurate.

About the Data Team at AlphaBEST

The AB Atlas is supported by the Data Team, which helps maintain the systems, tools, and processes that make operational information more accessible across the organization.

The Data Team helps:

• Assist team members with learning how to maintain and update location and staff data
• Support initial data imports and system connections
• Help ensure information is accurate and up to date across connected systems
• Support reporting and operational insights
• Connect data across internal systems
• Build and maintain tools and resources like AB Atlas

While the Data Team supports the structure and accuracy of AB Atlas, managers and approved users play an important role in keeping information current by updating details when they are able to do so.

Their shared work helps ensure teams have reliable information to operate effectively.

Best Practices

To get the most out of AB Atlas:

• Use AB Atlas as a primary reference for site and contact information
• Use the appropriate forms to submit trainings, events, or travel that need to be added to the calendar
• Search, filter, or sort before requesting information from another team
• Check the calendar regularly for updates in your area
• Use the reporting tool to generate site or multi-site reports when needed
• Consider creating a report subscription if you need recurring updates by email
• Use the map view when location visibility is helpful
• Refer to AB Atlas when identifying the appropriate point of contact
• Review site detail tabs for schedule, IT, licensing, management, and staffing information
• Report outdated or incorrect information through the appropriate internal channel
• Only make edits when you are confident the information is accurate and within your permissions