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Travel Requests & Car Rental Guidelines

This article also outlines AlphaBEST’s preferred car rental process through Hertz, including guidance for P-card and PEX Card users.

 

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Submit a Travel Request

Support Team Members, Regional Managers, and Directors should complete the Travel Notification Form in the AlphaBEST Directory for any upcoming travel.

Go to travel request calendar

Please note: Completing the Travel Notification Request does not replace the need to inform the appropriate VPs and Regional Directors about travel to their respective areas.

Team members should continue to communicate directly with the leaders connected to the area they are visiting.

Submitting this form helps ensure upcoming travel is visible and documented in one central place.


Car RentalsHertz-Car-Rental

Hertz Car Rental is AlphaBEST’s preferred car rental provider.

P-card Users

P-card users should use AlphaBEST’s Hertz discount code when booking a rental car:

Discount Number/CDP: 2255647

This code may be used for business travel and may also be used to receive a discount on personal rentals.

PEX Card Users

PEX Card users should contact Stephanie Ashlock after their flight has been booked.

sashlock@alphabest.org 

Stephanie will book the car rental online and pay using a company card. When picking up the rental car, employees will need to show:

  • A valid driver’s license

  • An AlphaBEST ID

  • Your AlphaBEST name badge with your headshot and the AB logo will work as your AlphaBEST ID.